Executive Assistant

About

Description

The Executive Assistant (“EA”) will support the executive team in all aspects of planning, coordination of diaries, scheduling of events and meetings, preparation / drafting of documents and reports, travel arrangements, managing communications and queries and assistance with company secretarial duties.

Responsibilities

• Query resolution with a client-centric approach - Respond to enquiries promptly and efficiently, clarify instructions and note any queries
• Optimise operational and time efficiency of the executive team within target deadlines by ensuring effective future planning
• Identify process improvements where necessary and assist in planning and implementing new procedures and programs
• Office management including maintaining the office condition, ordering stationery, refreshments and catering for events where necessary, identifying and reporting maintenance issues and arranging repairs
• where necessary, coordinating with relevant departments/service providers on all office equipment
• Facilitate the issuing of access cards and parking remotes to staff
• Manage the Administrative Assistant and Office Cleaning staff
• Provide general support to visitors

Qualifications

• Proficiency in G-suite
• Proficiency working with Asana or similar software will be beneficial
• Power user of technology to increase efficiency
• Required 2- 5 years’ experience in a similar role and/or environment supporting multiple executives in a fast paced environment
• No criminal record; will be required to pass a clearance check
• Code 8 drivers licence

Application instructions:

• Apply Now!!